Federal Labor Requirements

Salt Lake City Departments
WARNING: Do not do anything on your CDBG Grant project before contacting Rawleigh Greenhalgh at 801-535-7268.  Once you have touched base with Rawleigh Greenhalgh print this "Labor Relations Project Checklist" and follow the steps exactly as they appear.  Federal Law prohibits organizations from committing, obligating, spending funds or starting/staging for construction until the contracts are fully executed and the Enviromental Review has been completed.
 
1. Contact Marilynn Lewis (marilynn.lewis@slcgov.com or 801-535-6409) and request a Environmental Review.
 
          a. Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com)
 
          a. Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com) 
 
 
4. Submit the, “Notice To Bidders” to:
          a. A well read publication &/or Bid Sync (www.bidsync.com)
          b. The Section 3 Business Registry (Section 3 Registry)
          c. US Small Business Administration’s Dynamic Business Registry (Small Dynamic Business Registry)
 
5. Submit the, “Notice To Bidders” with proof of their publication in the locations listed in Step #4 to:
          a. Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com)
 
6. Schedule Pre-Bid Meeting making sure to include Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com or 801-535-7268) in the scheduling of said meeting.
 
7. Create a bid packet to be distributed at the pre-bid meeting which must include but is not limited to the following items:
          a. The Federal Wage Determination
          b. A detailed scope of work (drawings when applicable)
          c. "HUD 4010" – Federal Labor Standards and Provisions
 
8. Hold a Pre-Bid Meeting with Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com) in attendance.
 
9. Send a “Letter of Intent to Award” to the winning bidder
 
          a. Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com)
 
Note: If the selected bidder is not the lowest bid Federal Procurement guidelines require and written explanation of why the lowest bidder was not chosen.  Also note that Federal Procurement guidelines do not allow any cost(+) bids.
 
11. Upon receipt of a Federal Debarment Clearance from Rawleigh Greenhalgh schedule a pre-construction meeting making sure to include Rawleigh in the planning and scheduling of said meeting.
 
12. Hold a pre-construction meeting and ensure that Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com) or a representative of HAND is in attendance.
 
13.  When all documentation of applicable bonds, insurance, worker’s comp, and the contractor’s license have been received submit an, “Order to Proceed Request” to:
           a. Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com)
 
14.  Upon receipt of an official, “Order to Proceed Letter” from Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com) proceed with construction on the project.
 
15. Where applicable submit change order forms to:
          a. Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com)
 
16. Where applicable submit apprentice or trainee documentation:
          a. Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com)
 
17. Submit a, “Notification of Completion Letter” on your letterhead with signature and the following documentation to Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com):
          a. Final invoice from the contractor
          
18. Within 30 days of the final payment submit a performance summary well as a, "Waiver of Lien", a copy of the final check to the contractor, a, "Notification of Recapture Letter" and a copy of this checklist to:
          a. Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com)
Labor Relations Steps
Icon: 
/i/icons/accordion-items/clipboard.jpg
Public Service Building Improvements
WARNING: Do not do anything on your CDBG Grant project before contacting Rawleigh Greenhalgh at 801-535-7268.  Once you have touched base with Rawleigh Greenhalgh print this "Labor Relations Project Checklist" and follow the steps exactly as they appear.  Federal Law prohibits organizations from committing, obligating, spending funds or starting/staging for construction until the contracts are fully executed and the Enviromental Review has been completed.
 
1. Contact Marilynn Lewis (marilynn.lewis@slcgov.com or 801-535-6409) and request a Environmental Review.
 
          a. Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com)
 
          a. Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com)
 
 
4. Submit the, “Notice To Bidders” to:
          a. A well read publication &/or Bid Sync (www.bidsync.com)
          b. The Section 3 Business Registry (Section 3 Registry)
          c. US Small Business Administration’s Dynamic Business Registry (Dynamic Small Business Registry)
 
5. Submit the, “Notice To Bidders” with proof of their publication in the locations listed in Step #4 to:
          a. Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com)
 
6. Schedule Pre-Bid Meeting making sure to include Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com or 801-535-7268) in the scheduling of said meeting.
 
7. Use our “Instruction to Bidders Packet” and the “HUD 4010” as a template bid packet to be distributed at the pre-bid meeting.
 
8. Hold a Pre-Bid Meeting with Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com) in attendance.
 
9. Send a “Letter of Intent to Award” to the winning bidder.
 
10. Submit the “Letter of Intent to Award” along with the, “Section 3, Woman, and Minority Owned Business Certification Forms” for both the prime and subcontractor and a, “Bid Compilation Form” to:
          a. Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com)
 
Note: If the selected bidder is not the lowest bid Federal Procurement guidelines require and written explanation of why the lowest bidder was not chosen.  Also note that Federal Procurement guidelines do not allow any cost(+) bids.
 
11. Upon receipt of a Federal Debarment Clearance from Rawleigh Greenhalgh schedule a pre-construction meeting making sure to include Rawleigh in the planning and scheduling of said meeting.
 
12. Hold a pre-construction meeting and ensure that Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com) or a representative of HAND is in attendance.
 
13.  When all documentation of applicable bonds, insurance, worker’s comp, and the contractor’s license have been received submit an, “Order to Proceed Request” to:
           a. Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com)
 
14.  Upon receipt of an official, “Order to Proceed Letter” from Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com) proceed with construction on the project.
 
15. During the construction process perform and employee interview on site using the HUD-11 or the HUD-11-SP and submit the resulting federal form to: 
          a. Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com)
          
16. Where applicable submit change order forms to:
          a. Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com)
 
17. Where applicable submit apprentice or trainee documentation:
          a. Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com)
 
18. Submit a, “Notification of Completion Letter” on your letterhead with signature and the following documentation to Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com):
          a. Final invoice from the contractor
  
19.  After receiving a close out letter from Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com) confirming all necessary documentation has been received, pay the contractor their final payment and request a "Waiver of Lien" from the contractor.
 
20.  Within 30 days of the final payment submit a performance summary as well as the “Waiver of Lien” , a copy of the final check to the contractor, a "Notification of Recapture Letter" and a copy of this checklist to:
          a.  Rawleigh Greenhalgh (rawleigh.greenhalgh@slcgov.com)
 
Labor Relations Steps
Icon: 
/i/icons/accordion-items/clipboard.jpg
Contractors Resource Center
Contractor Forms and DUNS Number Setup Instructions
Icon: 
/i/icons/accordion-items/arrow1.jpg